SECTION ONE: GENERAL PROVISIONS
ARTICLE ONE: NAME
The name of the association
shall be "Molecular
Association, CUHK" (
香 港 中 文 大 學
學 舊 生 會
hereinafter referred to as "the Association".
ARTICLE TWO: ADDRESS
The registered office and postal
address of the Association shall be "Molecular Biotechnology Programme,
The Chinese University of Hong Kong, Shatin, New Territories, Hong
Kong", or such other places as may be decided upon by the Executive
ARTICLE THREE: OBJECTS
The objects of the Association shall
a) To promote friendship and
co-operation amongst graduates of the Molecular Biotechnology Programme
at The Chinese University of Hong Kong. (hereinafter called "the
b) To establish closer relationship
amongst members of the Association, the Programme and the existing
c) To promote the advancement of
education by such means as the Association may think fit.
d) To do all such other lawful things
as are incidental or conducive to the attainment of the above objects or
any of them.
ARTICLE FOUR: ADMINISTRATIVE AND
administrative and financial periods of the Association shall have
duration of two years, from the first day of October to the thirtieth
day of September of the year after the following year.
SECTION TWO: MEMBERSHIP
ARTICLE FIVE: ADMISSION
There are two classes of membership:
a) Regular member: the following
categories of graduates are eligible to apply for membership, namely
B.Sc., M. Phil., Ph.D.(Molecular Biotechnology).
b) Honorary member: Any individual
who has contributed to the Association and been elected by over
two-third of the Executive Committee.
ARTICLE SIX: RIGHTS
a) Regular member
members shall enjoy the right to attend and vote at the General Meetings
to elect, and to stand for election. They are entitled to take part in
all activities organized by the Association and to partake of all the
his application in writing, any member will be allowed to inspect the
account books of the Association. Applications must be made in advance
to the Executive Committee to allow reasonable time to make the
necessary documents available for such inspection.
b) Honorary member
members are entitled to take part in all activities organized by the
Association and to partake of all the benefits therefrom.
ARTICLE SEVEN: OBLIGATIONS
To comply with the Constitution and
with the resolutions of the General Meetings.
ARTICLE EIGHT: TERMINATION OF
a) Any member may withdraw from the
Association by giving notice in writing to the Executive Committee of
his/her intention so to do.
b) Any member who shall, in the
opinion of the Executive Committee, have willfully acted in breach of
the Constitution of the Association, or who shall have been guilty of
such conduct as shall have rendered him unfit to continue to be a member
of the Association, shall be liable to have his/her membership
terminated if the Executive Committee shall so decide.
SECTION THREE: GENERAL MEETINGS
The General Meetings shall be
constituted by the whole body of Regular members and shall be vested
with the highest authority in the Association.
The General Meetings shall be called
by the Chairman of the Executive Committee who shall also serve as the
Chairman of the Meetings.
Ten working days' notice of a General
Meeting shall be given by the Secretary of the Executive Committee to
all members with the agenda thereof, and no business not on such agenda
shall be discussed if the Chairman of the Meeting or more than five
voting members present objects.
At least one General Meeting shall be
held during the term of office of the Executive Committee. The Chairman
of the Association shall be empowered in case of necessity to convene an
Extraordinary General Meeting by giving three working days' notice with
the agenda thereof.
Upon the written request of more than
twenty Regular members, an Extraordinary General Meeting shall be
convened by the Chairman, its business being confined to the specific
business for which the meeting is requested.
ARTICLE FOURTEEN: QUORUM
The quorum for any General Meeting
shall be formed by whatever number of Regular members present. Motions
shall be carried on the basis of a majority vote by the Regular members
present, except on those matters regarding the change in the name of the
Association, dissolution and any other matters for which requisite votes
are prescribed by the Constitution of the Association.
The General Meeting shall be
a) To make, alter, amend or rescind
b) To elect members of Executive
c) To inspect the Executive
Committee's general report and to approve its financial statement;
d) To determine the policies of the
e) To discuss and pass resolution on
other related matters.
SECTION FOUR: REFERENDA
On issues concerning a) dissolution
of the Association and b) any other matters of prime importance as
decided upon in a General Meeting, a referendum shall be held among all
Regular members of the Association.
The Executive Committee shall
administer the referendum, and shall ensure that members have at least
five working days to vote on the issues, and that fair representation is
given to different views within the Association on the subject at issue.
Unless the Constitution rules
otherwise, the motion raised in a referendum shall be adopted only if
over half of the votes cast are favourable, provided that such a number
of favourable votes are not less than one-quarter of Regular members.
SECTION FIVE: EXECUTIVE COMMITTEE.
Executive Committee shall consist of a minimum of six members including
one Chairman, one Internal Vice-chairman, one External Vice-chairman,
one Secretary, one Treasurer and one (or more) Information Technology
Support. Additional members shall be assigned as Executive Members or
other posts specified.
TWENTY: TERM OF OFFICE
a) All members of the Executive
Committee shall have a term of office of two years.
b) The Chairman of the Executive
Committee shall not serve for more than two consecutive terms as
ARTICLE TWENTY-ONE: POWERS
During the intervals between General
Meetings, the Executive Committee shall have the authority to deal with
the following matters:
a) To process the membership of the
b) To hold all elections and
c) To make the policies of the
ARTICLE TWENTY-TWO: ORGANIZATION
a) The Chairman or, in his absence,
an Acting Chairman designated by him from amongst the Executive
Committee members, shall preside at all meetings.
b) The Internal Vice-chairman shall
assist the Chairman in all internal affairs of the committee and
coordinate the members of the executive committee who are involved in
c) The External Vice-chairman shall
assist the Chairman in all external affairs of the committee and
coordinate the members of the executive committee who are involved in
d) The Secretary shall be responsible
for keeping the register of members and records of the Association; for
sending notices and agenda, and keeping the records of all Executive
Committee and General Meetings; for the administration of elections and
referenda under the supervision of the Chairman; and for the preparation
of other documents of the Association.
e) The Treasurer shall be responsible
for keeping the Official Chop of the Association, and for the
safe-keeping and proper use of the Association's funds and for managing
all financial affairs as directed by the Chairman; and to prepare a
financial statement for presentation to the General Meeting.
f) The Treasurer or the Chairman, in
conjunction with the official chop of the Association, shall sign
cheques or withdraw cash on behalf of the Association.
g) The Information Technology Support
shall provide information technology assistance to the committee and
maintenance of the Association webpage.
ARTICLE TWENTY-THREE: RESIGNATION
a) In the event of the Chairman's
dismissal or voluntary resignation from office, the new Chairman shall
be chosen amongst the serving members of the Executive Committee.
b) In the event of resignation of any
other member of the Executive Committee, the Committee may co-opt
Regular members of the Association for replacement.
c) Any replacement shall serve until
the end of the selfsame administrative period.
ARTICLE TWENTY-FOUR: MEETINGS
a) Executive Committee meetings shall
be convened by the Chairman.
b) The Committee shall meet no less
than two times during its administrative period.
c) The quorum for Committee meetings
shall be two-thirds of the Committee members. A motion is adopted if
favored by the majority of the members present. In case of the motion is
supported by half of the Committee members present, the determinant vote
shall be placed by the Chairman (or the Acting Chairman).
d) Notice of absence should be placed
twenty-four hours in advance to the Secretary.
SECTION SIX: ELECTIONS OF THE EXECUTIVE COMMITTEE
ARTICLE TWENTY-FIVE: NOMINATION
Nomination of the members of
the Executive Committee shall be received by the Executive Committee at
least 20 working days before the General Meeting.
a) The Executive Committee shall be
elected at a General Meeting of the Association by two-third of the
Regular members present (or by proxy) and two-third of the Executive
members present (or by proxy).
b) A member may appoint another
member by proxy to vote on his behalf, with the proxy lodged with the
Executive Committee before next meeting.
SECTION SEVEN : FINANCE
The Executive Committee shall be
empowered to receive voluntary contributions to the Association.
The Executive Committee shall make
all financial policies of the Association and shall ensure that they are
carried out, and shall protect its funds against extravagance or
misappropriation, and shall give instructions as to the investment of
funds of the Association which are not for current expenses.
The Executive Committee shall present
a financial statement towards the end of each financial period to the
General Meeting for approval.
Members of the Association, either as
individuals or in their official capacities, shall not be responsible
for any debt or liability incurred in contravention of the Constitution
by any officer(s) of the Association. Otherwise any debt or liability of
the Association shall be the joint responsibility of all those who are
regular members of the Association at the time such debt or liability is
The funds of the Association may be
used with the authority of the Executive Committee only for the
a) The payment of expenses for the
activities and administration of the Association;
b) The payment for purposes approved
at General Meetings.
SECTION EIGHT: OFFICIAL CHOP AND CONTRACT
a) The Association shall have two
Official Chops which shall be in the safe custody of the Treasurer and
Chairman, and they shall only be used by the authority delegated by the
b) Any contract or instrument made by
the Executive Committee on behalf of the Association required the
pre-assigned official chop (Appendix 1) and the signature of either the
Treasurer or Secretary.
SECTION NINE : AMENDMENT OF
General Meeting shall be the only
authority to rescind, alter or add to any of the provisions of this
Amendment of this Constitution shall
only be made in the following manner. The motion for amendment(s) must
be proposed either by the Executive Committee, or by over twenty Regular
members to the Executive Committee in writing. Amendments shall be
approved by at least two-thirds of the Regular members present at a
General Meeting and be subjected to the approval of the Registrar of
Societies before they can be effective.
SECTION TEN : DISSOLUTION
The Association shall not be
dissolved except under the following circumstances. The motion for
dissolution must be proposed by not less than twenty Regular members to
the Executive Committee in writing; it must have the support of over
three-fourths of the votes cast, provided that such a number of
favourable votes is not less than one half of the Regular members, in a
referendum before it is finally adopted.
In the case of dissolution all the
funds and properties of the Association shall be made over to a society
or societies of similar nature, or applied to charitable purposes, as
the Executive Committee may determine.